What changes in this situation
Verify the sender and legal entity independently before opening connectors or sharing examples. Preserve the exact proposed scope.
The question for a potential provider
Ask for a written use description, contracting entity, payment trigger and handling policy for rejected samples.
What to establish internally
Identify the legal entity, decision maker, record owner and technical custodian. Make a short list of facts, unresolved questions and restricted categories. Avoid presenting an assumption as an established right or promising delivery before an authorized reviewer has checked feasibility.
Keep the process reversible
Start with a non-confidential description. If the provider is interested, agree a limited evaluation scope and handling terms before sharing records or connecting systems. Keep an inventory of any sample and record who approved its release.
Compare the conditions as well as the price
Clarify who pays for preparation, how acceptance works and what happens if the situation delays or prevents delivery. A proposed deadline should not override legal duties, retention requirements or unresolved authority.
Three checks to make next
- Verify a representative using an independently located official channel.
- Preserve the original proposal and its legal entity details.
- Request a description-only first step before discussing connectors.